How to Address Your Invites

Addressing envelopes can be super difficult since its not a task we do every day. You went the best route by asking Simply Done Invites to address your wedding envelopes! We take care to make sure your envelopes are design perfectly to match your suite. We have a few guidelines to follow so we can print them flawlessly!

  1. We ask that each address list come to us in a WORD DOCUMENT. This list needs to be in paragraph form with no tables or numbers. Please make the form as it plain as it can be. Save the file with THE COUPLE’S LAST NAMES AND WEDDING DATE(mm/dd/yy). “SMITHJOHNSON100717.doc”
    EX:
    Mr. and Mrs. John Smith
    1234 Some Street
    Lexington, Kentucky 40517
  2. Every name, state, address, post office, route, highway, or word needs to be spelled out.  Numbers can stay numbers and don’t have to be spelled out. If you have any periods in your addresses that word that it is abbreviating needs to be spelled out.
    EX: KY = Kentucky. P.O. Box = Post Office. Apt. = Apartment.
    This list can go on and on, so if you have any questions before you send your list to us, please ask!
  3. Apartments, Units, Suites or any defining number listed after the street address can placed on a separate line.
    EX:
    Mr. and Mrs. John Smith
    1234 Some Street
    Apartment 34
    Lexington, Kentucky 40517
  4. Make sure all proper names are capitalized.
  5. Double check spelling of names.  Unfortunately, this is not something that we can spell check.

Below we’ve listed the proper etiquette for addressing the outer and inner envelopes. We hope this helps and happy addressing!

TO A MARRIED COUPLE

This is the most traditional form of addressing an invitation. Should you choose to include both persons’ names, the outer envelope can be addressed as Mr. and Mrs. HIS FIRSTNAME LASTNAME. An alternate version includes both names as Mr. FIRSTNAME and Mrs. FIRSTNAME LASTNAME.

TO A MARRIED COUPLE THAT USES DIFFERENT LAST NAMES
It’s best to list the person to whom you’re closest to first on the outer and inner envelopes. If you know each one as well as the other, you may write them in alphabetical order.

TO AN UNMARRIED COUPLE LIVING TOGETHER
Similar to the address for a married couple, both names should be included on the envelopes. It is standard to write HIS FIRSTNAME LAST NAME with an “&” or “and” HER FIRSTNAME LASTNAME.  Some people choose to write the name of the person they are most familiar with first.  These names can also be put on separate lines.
EX:
Mr. John Smith and
Ms. Jane Doe
OR
Mr. John Smith & Ms. Jane Doe

TO A MARRIED COUPLE WITH A HYPHENATED LAST NAME
List HIS FIRSTNAME LASTNAME follow by AND HER FIRSTNAME LASTNAME

TO THOSE WITH DISTINGUISHED TITLES
If only one in the couple has a distinguished title, it is proper to write his or her name and title first. If the wife has the professional title, you will address her name depending on whether or not she uses her maiden name professionally.

If both parties are doctors with different last names, both their names can be written on the inner and outer envelopes.

If both parties are doctors with the same last name, you may address the envelopes as follows:

The Doctors Smith
1234 Some Street
Lexington, Kentucky 40518

Many of the same rules that you use for doctors also apply for military personnel, judges, reverends, etc. If both parties have distinguished titles, it is best to write the person with the highest rank first. Also, make note to add “The Honorable” to a title in the case of elected government positions, excluding the President.

TO A DIVORCED FEMALE
The best practice is to address her as either Mrs. or Ms. and use her maiden name if she doesn’t use her former husband’s surname.

TO A WIDOW
Traditionally, you would use the deceased husband’s last name in the address, as well as his first name. However, this depends greatly on her personal preference and what she will find respectful. Some choose to use their own first name, and sometimes also their own last name. If you’re unsure, it’s best to ask what she prefers.

TO CHILDREN AND FAMILIES
Younger guests can be included on the inner envelope of their parents’ invitation listed by first name. However, children are normally not addressed on the outer envelope. For girls under 18, you’ll want to use “Miss.” Boys don’t require a title until they’re 18.

TO PEOPLE 18 AND OLDER
Unless they live at home with their parents, they should receive their own invitations.

AND FAMILY

“And family” is an acceptable way to include all family members living in the same household if you do not know all their names and should  be on a separate line
EX:
Mr. and Mrs. John Smith
and family
1234 Some Street
Lexington, Kentucky 40517

 

Whew!!!! There are so many rules applied to formal wedding invitation addressing, but we hope this helps!  If you have any other questions you can always drop is a line at bekah@simplydoneinvites.com.